Quick Summary
Sunsama Strengths
- Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
- Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
- Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
- Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.
Trello Strengths
- Board Organization: Trello's boards enable visual management of projects using lists and cards, enhancing visibility and tracking.
- Customizable Cards: Cards can be enhanced with descriptions, checklists, labels, and attachments, providing essential task details in one place.
- Team Collaboration: The platform supports real-time team collaboration, ensuring everyone is updated and in sync.
- Drag-and-Drop Interface: Its intuitive interface allows easy movement of cards between lists for updating priorities and workflow.
Sunsama Screenshot
Trello Screenshot
Feature Comparison
| Feature | Sunsama | Trello |
|---|---|---|
| Platforms | Available as a desktop app, mobile app (iOS and Android), and web app. | macOS, iOS, Android, Web, and Windows |
| Integrations | Includes Zoom, Notion, Jira, ClickUp, Trello, Asana, Todoist, Outlook, Gmail, Github, and Slack. | Trello integrates with several apps including Google Drive, Google Chat, Google Hangouts, Google Slides, Jira, Slack, GitHub, Dropbox, and Zendesk |
| Calendar | Offers various calendar views including day, three days, weekdays, week, and month views. | Yes. Trello offers a Calendar view which is available for Premium and Enterprise plans. |
| Task Management | Features task types like normal daily tasks, objectives, and a backlog. Offers detailed task options such as notes, start and due dates, recurring tasks, and more. | Trello provides features like advanced checklists, labels for prioritization, and the ability to manage recurring tasks |
| Natural Language Processing | No | No |
| Analytics | Provides weekly workload analytics based on completed tasks. | Trello offers basic task analytics, particularly when integrated with tools like Zapier and Google Sheets for data analysis. |
| Time Blocking | Available | While Trello itself does not have a native time blocking feature, it can be used in conjunction with time blocking techniques |
| Time Zones | Yes | Yes |
| Scheduler | Yes | No |
| Notifications | Yes | Yes |
| Pricing | $16 per month, annually. | Free Plan for individuals and small teams, Standard Plan at $5 per user/month (billed annually), Premium Plan at $10 per user/month (billed annually), and an Enterprise Plan for larger organizations at $17.50 per user/month (billed annually) |
| Customer Support | Average | Good |
Video Overview
Sunsama Video
Trello Video
Sunsama Overview
Sunsama is a distinctive task and calendar management tool that stands out for its holistic approach to planning and productivity. Designed for professionals and teams, it combines the elements of a daily planner, task manager, and calendar into one integrated platform. Sunsama's unique feature is its ability to help users plan their day by dragging tasks into a daily schedule, encouraging a more mindful and intentional approach to work. This integration of tasks with calendar events allows for a clear visualization of the day ahead, fostering better time management and focus. Sunsama's emphasis on daily planning and reflection makes it particularly appealing for those who seek a more structured and balanced approach to their professional life.
Pricing Details
Sunsama offers two main pricing plans. They have a yearly subscription priced at $16 per month, billed annually, and a monthly subscription priced at $20 per month. Additionally, they offer a 14-day free trial without requiring a credit card.
Trello Overview
It's known for its easy-to-use Kanban board approach but also offers other views like timelines and calendars. Trello is great for visual organization and team collaboration, with features like customizable cards, labels, and notifications. However, it may be less feature-rich compared to some alternatives like ClickUp or Monday.com, particularly in areas like advanced reporting or analytics. Trello's simplicity makes it accessible but might not suffice for complex project management needs.
Pricing Details
Trello offers several pricing plans: (i) Free Plan: $0, suitable for individuals or small teams to organize projects. (ii) Standard Plan: $5 per user/month (billed annually) or $6 monthly, for small teams needing work management and collaboration scaling. (iii) Premium Plan: $10 per user/month (billed annually) or $12.50 monthly, for teams tracking multiple projects with various visualization tools. (iv) Enterprise Plan: $17.50 per user/month (billed annually), providing connectivity, security, and controls for organizations.
Sunsama Key Features
Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.
Efficient Task Management: The app allows effective management of tasks with features like time-blocking and linking back to the original task for completion tracking.
User-Friendly Interface: The app's design emphasizes ease of use and minimalism, contributing to a more mindful and focused task management experience.
Trello Key Features
Board Organization: Trello's boards enable visual management of projects using lists and cards, enhancing visibility and tracking.
Customizable Cards: Cards can be enhanced with descriptions, checklists, labels, and attachments, providing essential task details in one place.
Team Collaboration: The platform supports real-time team collaboration, ensuring everyone is updated and in sync.
Drag-and-Drop Interface: Its intuitive interface allows easy movement of cards between lists for updating priorities and workflow.
Labels and Filters: These help in categorizing and organizing tasks, with customizable label colors and names.
Notifications and Reminders: They keep users informed about due dates and important updates, ensuring task deadlines are met.
Conclusion: Which Tool Should You Choose?
Both Sunsama and Trello offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.
Choose Sunsama if:
- Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
- Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
- Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
Choose Trello if:
- Board Organization: Trello's boards enable visual management of projects using lists and cards, enhancing visibility and tracking.
- Customizable Cards: Cards can be enhanced with descriptions, checklists, labels, and attachments, providing essential task details in one place.
- Team Collaboration: The platform supports real-time team collaboration, ensuring everyone is updated and in sync.